Trust Declaration Arrangement in Hong Kong
Fully remote procedure
5–7 business days
Pricing upon request
This legal document confirms that a company’s shareholder holds shares on behalf of another individual or entity.
A trust declaration is a document used to protect the beneficiary’s confidentiality and to manage assets on their behalf. It allows the beneficiary to retain rights to the shares without having their name formally entered into the company’s shareholder register. This can be useful when the beneficiary prefers to remain undisclosed or when a formal separation of ownership and management is required for various reasons.
Step-by-step procedure
Consultation and Determination of Terms
At the initial stage, a consultation is held with a lawyer or corporate consultant to define the framework of interaction between the parties. Key parameters of the trust agreement are discussed, including the terms of income transfer and distribution, the beneficiary’s rights, and the obligations of the nominee holder.
Preparation of the Main Trust Declaration Document
Based on the agreed terms, a Trust Deed is drafted detailing all conditions and information about the parties involved. The document records the obligations of the nominee holder to the beneficiary and the terms of asset control.
Signing the Declaration
After reviewing the document, both parties—the beneficiary and the nominee holder—sign the Trust Deed. If necessary, signatures can be notarized to give the document additional legal force, especially if either party is located outside Hong Kong.
Registration of the Trust Declaration with the Hong Kong Inland Revenue Department
Once signed, the declaration is registered with the Hong Kong Inland Revenue Department (IRD). This notifies authorities of the trust obligations and asset management structure. Registration helps prevent ownership disputes and ensures compliance with tax laws.
Delivery and Storage of the Document
The signed original is delivered to the beneficiary or stored with the corporate consultant to maintain confidentiality. A copy is also archived within the company for internal records and for verification of rights if needed.
Documents required to order the service
Draft Trust Deed
1
Identity Documents of the Founder and Beneficiary (Electronic Format)
2
Residential Address and Contact Details of Shareholders and Director
3
- Color scan of the passport (photo page) with at least 300 dpi resolution.
- Selfie holding the passport, clearly showing the face and passport details.
Proof of address in English (utility bills, bank statement, driver’s license) not older than 3 months. If the address does not match the one in the passport, additional proof of address must be provided.
A document containing the main terms, which will be finalized based on legal consultation and formalization.
Examples of documents issued upon service completion
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This document records the purchase and sale of shares, as well as the transfer of rights to them.
Service cost
Trust Declaration in Hong Kong
The cost depends on the complexity of the trust agreement and the volume of assets being transferred into the trust.
€
upon request
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Frequently Asked Questions
A Trust Declaration in Hong Kong is a legal document confirming that a company shareholder holds shares on behalf of another individual or entity, known as the beneficiary. It protects the beneficiary’s confidentiality, allows assets to be managed on their behalf, and grants them rights to the shares without formally entering their name in the company’s shareholder register.
The beneficiary can be an individual or an organization seeking anonymous ownership of company shares in Hong Kong. This can be useful for maintaining confidentiality or optimizing asset structures by separating ownership from management.
The process includes several steps: consultation and agreement of terms, preparation of the Trust Deed with the main conditions, signing the document, registration with the Hong Kong Inland Revenue Department (IRD), and delivery and storage of the document to protect the beneficiary’s rights.
Typically, the following are required: passports and proof of residential address for the founder and beneficiary, as well as a KYC form. A draft Trust Deed with the main terms of asset management can also be prepared.
Yes, registration with the Inland Revenue Department (IRD) is mandatory. This notifies the authorities of the trust obligations, helps prevent disputes, and ensures tax transparency.
Yes, a Trust Declaration can be fully arranged remotely. The procedure includes online consultations, remote signing of documents, and electronic submission. If necessary, notarization can also be performed remotely.
Useful articles about Hong Kong
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